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Congress Facilitator Services

Marvels on Board is specializing in consulting, planning and execution of conferences, congresses, meetings, trade shows and different events. Our qualified and experienced staff offer a wide range of administrative and travel support services.

Travel Support Services:

  • Prepare detailed travel itineraries, both domestic and international
  • Organize transportation - air, ground transport (shuttle service, limousine service, and rental car)
  • Arrange hotel or other lodging accommodations, both domestic and international
  • Supply highly skilled interpreters who can provide simultaneous foreign language interpretation at scientific meetings and conferences
  • Provide rapid response to changes in programs and unanticipated events. For example, response time may be less than one hour's notice for a transportation need
  • Arrange for a foreign visitor to be met by an escort upon arrival at the port of entry. Services provided by the escort shall include, but are not limited to: assisting with customs and immigration, flight logistics, hotel arrangements, itineraries, procedures, and orientating services

Conference and Event Support Services:

  • Design registration and abstract submission forms
  • Provide on-site coordination and logistical and technical support
  • Prepare post-conference summary
  • Prepare and deliver weekly status reports on progress
  • Provide technical and logistical meeting support for presentations and registration on-site
  • Perform Internet searches to adequately secure housing for conference participants as needed
  • Provide meeting rooms, audiovisual equipment, supplies, and services incidental to conference conduct
  • Manage oversight for invitations, registration, pre-conference distributions, and associated fees
  • Provide personnel with the ability to facilitate in planning and implementing actions/changes throughout the decision-making and conference implementation process
  • Provide audiovisual equipment
  • Provide simultaneous foreign language interpreters as requested with an immediate response time
  • Provide liaison support with venue.

Administrative Support:

  • Provide administrative support for conferences, workshops, symposiums, focus groups, and meetings
  • Assist with the distribution of letters, documents, or other materials by e-mail, fax, postal service, or courier service
  • Prepare materials for distribution prior to the conference including: briefing materials, spreadsheets, PowerPoint slides, preliminary agenda, travel and hotel data, and instructions concerning financial arrangements
  • Prepare materials for distribution at the conference. Materials including: the final agenda, list of participants, notices of special functions, name badges, reference materials, program booklets, and negotiated contracts

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